Sales Assistant / AP Associate

Progressive Pumps Corporation Location: Spring, Texas Schedule: Monday–Friday, 7:45 a.m. – 4:15 p.m. (30-minute lunch) Schedule Note: Designed to beat Houston afternoon traffic Employment Type: Full-Time, Salary (Non-Exempt)

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Position Overview

Progressive Pumps Corporation is seeking a dependable, detail-oriented Sales Assistant / AP Associate to support our sales operations while assisting with accounts payable responsibilities. This is a hybrid role, with approximately 75% of time dedicated to Sales Assistant responsibilities and 25% dedicated to Accounts Payable support.

This position is well-suited for someone who values structure, accuracy, and teamwork while maintaining a proactive, solutions-focused, and optimistic approach to daily work.

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Primary Responsibilities

Sales Assistant Responsibilities (Approx. 75%)

· Enter and manage sales orders accurately and efficiently

· Process purchase orders in a timely manner

· Track customer orders and provide proactive status updates

· Serve as a liaison between customers, sales representatives, and internal teams

· Handle and route inbound calls professionally

· Coordinate with shipping and receiving to ensure smooth order fulfillment

· Monitor inventory levels and alert the sales team of potential issues

· Assist sales representatives with order-related questions and follow-ups

· Prepare basic sales reports and track order status

· Deliver consistent, professional customer service

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Accounts Payable Responsibilities (Approx. 25%)

· Enter vendor invoices accurately and timely

· File and maintain AP documentation (electronic and physical)

· Assist with setting up new vendors

· Pull and organize invoices for weekly check runs

· Respond to vendor inquiries regarding invoices and payments

· Monitor AP-related email inboxes and route issues appropriately

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Skills for Success

· Proactive, solutions-focused approach with an optimistic outlook

· Strong attention to detail and organization

· Ability to manage multiple priorities and shift tasks efficiently

· Clear, professional verbal and written communication skills

· Comfort with detail-oriented, process-driven work

· Proficiency in Microsoft Office (Excel, Word, Outlook)

· QuickBooks experience preferred

· Team-oriented mindset

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Qualifications

· On-site position (not remote)

· 2–3 years of experience in sales support, administrative, or accounts payable roles

· Experience in a support-focused, detail-oriented role preferred

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Benefits We Offer

· Competitive Paid Time Off (PTO)

· Medical, Disability, and Life Insurance

· 401(k) plan with strong company match

· Consistent daytime schedule designed to avoid peak Houston traffic

· Professional, collaborative work environment